As we progress through the fall quarter, UCR remains dedicated to maintaining the health and safety measures that have been crucial in managing the spread of COVID-19, influenza, and other infectious diseases. The well-being of our community—students, faculty, and staff—continues to be our top priority.
This morning you received an automated notification with the from noreply@enterprisehealth.com with the subject line: REMINDER TO REVIEW NOTIFICATIONS, instructing you to complete the vaccine reporting requirements through the Employee Medical Record (EMR) portal. This activity is mandatory under the UC Office of the President (UCOP) Vaccine Policy. The high level summary of the UC requirements (detailed below) are essentially this: individuals must annually either receive the COVID-19 vaccine/booster and the seasonal influenza vaccine and report such, OR formally decline one or both.
To meet the compliance requirements, access the EMR portal link provided in the previously sent email and complete this action by December 16, 2024. Should you need assistance, please email COVID19@ucr.edu or refer to the "how-to" guides on the EH&S website. Please note that UCR students are not required to use this system.
The UC Office of the President has updated its Vaccination Programs Policy, effective June 26, 2024.
Key Policy Updates
1. COVID-19 Vaccination Requirement:
o Annual Requirement: All employees must either receive the COVID-19 vaccine/booster or formally decline it on an annual basis.
o Compliance Deadline: Submit your decision via the portal by December 16, 2024. No masking or other non-pharmaceutical interventions are required for unvaccinated employees.
o New Employees: Must comply within 14 days of their employment start date.
2. Seasonal Influenza Vaccine Requirement:
o Annual Requirement: All employees must either receive or formally decline the flu vaccine. No masking or other non-pharmaceutical interventions are required for unvaccinated individuals except for those working in clinical or patient-care areas.
o Compliance Deadline: Submit your decision via the portal by December 16, 2024.
3. Compliance Timeline for New Employees (Seasonal Influenza):
o Employees Hired on November 15, 2024: must comply by November 29, 2024.
o Employees Hired on December 1, 2024: must comply by December 15, 2024.
o Employees Hired on April 1, 2025: must comply by April 15, 2025.
o Employees Hired on May 1, 2025: End of the flu season compliance period.
4. 100% Remote Employees: Ensure your remote work agreements are in place with HR and reflected in UC Path. You are exempt from vaccine requirements unless your remote status changes.
For more information and updates, please visit https://ehs.ucr.edu/coronavirus
As public health guidelines evolve and case monitoring adapts, we continue to work closely with local health authorities to remain responsive to changing conditions. Your ongoing participation in these health measures is essential for keeping our campus safe and healthy. Let’s stay focused and vigilant to ensure a successful, vibrant fall quarter.
Thank you for your continued dedication and cooperation.
Sheila Hedayati
Executive Director, EH&S
Karla Hill
Director, Occupational Health