We are pleased to announce that the Graduate Student Management System (GSMS) Employment Module is now live! To request access to GSMS, please get in touch with your department System Access Administrator (SAA).
Job aids, recorded training sessions, and the GSMS knowledge base are all available on the GSMS training site. Please note that access to the training site is limited and may require VPN connection. If you are unable to access the training site, please send an email request to gsmsfeedback@ucr.edu.
Next Steps: Using GSMS Employment
You can now use the Employment Module in GSMS to prepare Fall 2026 offers and to perform the following actions:
● Manage and sync departmental positions
● Review and assign eligible students to positions
● Process, extend, and revise Appointment Letters
● Create and assign descriptions of duties (DoDs)
● Create and publish applications
● Review, approve, and finalize applications
Note: When you log into the system, the actions available to you are based on your role and assigned permissions within the system.
Apart from completing work from the previous term, you can also expect to begin moving away from using TA Online or your current offer management system in your day-to-day operations.
Next Steps for Faculty
Faculty Supervisors are encouraged to visit the GSMS training site and review detailed job aids on their role in creating, editing, and completing the description of duties (DODs) for their assigned offers.
Specifically, Faculty Supervisors will now perform the following actions within gradsms.ucr.edu (UCR login required):
● View offer details
● Add a DoD to an offer
● Edit existing DoDs
● Copy a DoD from a DoD in the Current Offer Record (ASE position)
● Copy a DoD from a Previous Offer (for ASE and GSR positions)
● View current and historical Appointment and DoD letters in an offer
Join the GSMS Office Hours
The Graduate Division and ITS will hold a series of virtual office hours for GSMS Employment users. If you have any questions or concerns regarding the new system, please join us on any of the following dates to receive direct assistance from the project team:
● Dates:
○ Wednesday, August 5, 2026
○ Thursday, August 6, 2026
○ Wednesday, August 12, 2026
○ Thursday, August 13, 2026
○ Wednesday, August 19, 2026
○ Thursday, August 20, 2026
○ Wednesday, August 26, 2026
○ Thursday, August 27, 2026
● Time: 9:00 to 10:00 am
● Join Here: Zoom Meeting link
For more information about GSMS, please visit the project website. You may also share your feedback with the project team at gsmsfeedback@ucr.edu.
The launch of the Employment Module would not have been possible without your support. Thank you for your unwavering commitment in serving our graduate students and enhancing their academic employment experience!
Lidia Kos, Vice Provost and Dean of Graduate Studies
Teri Eckman, Executive Director for Campus Enterprise Applications